Occupational Radiation Protection Record-Keeping and Reporting - Table of Contents
G-10 CFR 835/H1 -
Rev. 1 NOVEMBER
1994
IMPLEMENTATION GUIDE For Use With Title 10,
Code of Federal Regulations, Part 835 OCCUPATIONAL
RADIATION PROTECTION
OCCUPATIONAL RADIATION PROTECTION RECORD-KEEPING
and REPORTING
ASSISTANT SECRETARY for ENVIRONMENT, SAFETY and
HEALTH
FINAL GUIDE - FOR UNLIMITED USE AND DISTRIBUTION
U.S. Department of Energy IMPLEMENTATION GUIDE
G-10 CFR 835/H1 - Rev. 1 OCCUPATIONAL RADIATION PROTECTION
RECORD-KEEPING and REPORTING
CONTENTS PAGE
i. Errata . . . . . . . . . . . . . . . . . . . . . . . . i
I. PURPOSE AND APPLICABILITY . . . . . . . . . . . . . . 1
II. DEFINITIONS . . . . . . . . . . . . . . . . . . . . . 2
III. DISCUSSION . . . . . . . . . . . . . . . . . . . . . . 2
IV. IMPLEMENTATION GUIDANCE . . . . . . . . . . . . . . . 3
A. Records to be Generated and Maintained . . . . . . 4
1. Individual Radiation Exposure Records . . . . . . 4
a. Internal Exposures . . . . . . . . . . . . . . 5
b. External Exposures . . . . . . . . . . . . . . 5
c. Summation of Internal and External Doses . . . 5
d. Lifetime Occupational Exposure . . . . . . . . 5
e. Non-Uniform Exposure to the Skin . . . . . . . 6
f. Planned Special Exposures. . . . . . . . . . . 6
g. Emergency or Accidental Exposures. . . . . . . 6
h. Supportive Data for Individual Exposures . . . 6
i. Radiation Safety Training. . . . . . . . . . . 9
j. Additional Individual Records. . . . . . . . . 11
k. Records of Embryo/Fetus Exposure and
Declared Pregnant Workers . . . . . . . . . 11
l. Medical Records. . . . . . . . . . . . . . . . 11
2. Radiological Status of Work Area Records . . . . 11
a. Radiation Safety Analysis and Evaluation
Reports . . . . . . . . . . . . . . . . . . 11
b. Radiological Work Procedures and Permits
(RWPs) . . . . . . . . . . . . . . . . . . 12
c. Radiation and Contamination Surveys . . . . . 12
d. Records of Releases of Materials
and Equipment from Radiological Areas . . . 13
e. Airborne Radioactivity Monitoring Records . . 13
f. Area Monitoring Instrumentation . . . . . . . 14
3. Records of Monitoring Methods . . . . . . . . . . 15
a. Radiation Protection Policies and
Procedures . . . . . . . . . . . . . . . . . 15
b. Evaluation of Exposure Data . . . . . . . . . 15
c. Capabilities of Dosimeters and Instruments . . 15
d. Calibration and Maintenance Records . . . . . 16
e. Audits and Programmatic Reviews. . . . . . . . 16
f. Changes to Procedures and Methods. . . . . . . 16
4. ALARA Records . . . . . . . . . . . . . . . . . . 16
B. Reports . . . . . . . . . . . . . . . . . . . . . . 17
1. Reports to Individuals . . . . . . . . . . . . . 17
a. Annual Dose Report to Monitored Individuals. . 17
b. Termination Report . . . . . . . . . . . . . . 18
c. Records Requested by Monitored Individuals . . 18
d. Reports of Exposure to Visitors. . . . . . . . 18
e. Reports of Exposure to DOE-HQ Employees. . . . 18
2. Reports to DOE . . . . . . . . . . . . . . . . . 18
a. Annual Radiation Exposure Reports. . . . . . . 18
b. Notifications and Reports of Occurrences
Involving Radiation Exposure . . . . . . . . 20
c. Reports of Planned Special Exposures . . . . . 21
C. Retention of Records. . . . . . . . . . . . . . . . 22
1. Individual Employee Radiation Exposure Records. . 22
2. Program Records . . . . . . . . . . . . . . . . . 22
D. Privacy Act Considerations. . . . . . . . . . . . . 23
1. Informing Individuals . . . . . . . . . . . . . . 24
2. Identifying Individuals . . . . . . . . . . . . . 24
3. Requesting Correction or Amendment of a Record . 24
4. Responding to Requests. . . . . . . . . . . . . . 24
5. Accounting for Disclosures. . . . . . . . . . . . 24
E. Record-Keeping Standards. . . . . . . . . . . . . . 24
V. REFERENCES. . . . . . . . . . . . . . . . . . . . . . 25
APPENDIX
10 CFR 835, Implementation Guide, and DOE
Radiological Control Manual Cross-Reference . . . 26